Rules & Regulations

These rules and regulations are intended by CCMC to serve the best interest of the 2017 New World Symposium, the exhibitors, registrants, and to give notice to applicants and exhibitors of governing rules and regulations. All applicants are bound by the rules and regulations.

Exhibit Eligibility

All products and services exhibited must be germane to the study and practice of case management, patient care and/or education. CCMC retains the sole authority to determine the eligibility of any company and/or its product. CCMC reserves the right to refuse applications of organizations not meeting standard requirements or expectations. CCMC reserves the right to curtail or to close exhibits, wholly or in part, that reflect unfavorably on the character and the purpose of the meeting. This applies to displays, literature, advertising novelties, souvenirs, conduct of persons, etc.

Terms of Payment

The applicant agrees to enclose payment in full with the application, unless other payment arrangements have been made and agreed to by CCMC. Payments should be made payable to CCMC and forwarded to the CCMC office, Attention: Sabina Gargiulo, 1120 Rte. 73, Suite 200, Mt. Laurel, NJ 08054.

To be included in initial space assignments, the exhibit application and full payment must be received. Space will not be assigned or held without the application and all appropriate fees.

Assignment of Space

Priority for space assignment will be made on a first-come, first-served basis. Taking space configurations under consideration, management reserves the right to make any revisions necessary to the floor plan. CCMC reserves the right to relocate an exhibitor at any time with the understanding that if the exhibitor does not agree with such relocation to the extent that the exhibitor cannot participate in CCMC, the payment for exhibitor space will be fully refunded.

Scheduling of Sponsored Events

All sponsored meetings and functions taking place at Gaylord Texan must be sanctioned by CCMC and require prior written consent. No sponsored event for the CCMC New World Symposium audience at Gaylord Texan or an off-site location may conflict with any planned Symposium educational sessions, exhibit hours or any other scheduled meeting-related functions.

The hotel will not distribute, permit, or cause to be distributed, any materials, publications or other collateral to the hotel rooms of the Group’s Meeting attendees without prior written consent from CCMC New World Symposium.

CCMC New World Symposium Cancellation Policy

Cancellations must be submitted to CCMC in writing. The date of receipt of supporter’s written notice of cancellation will be the official cancellation date. If exhibit support is cancelled on or before October 7, 2016, all monies paid to date minus a $200 processing fee will be returned to the supporter.

Cancellations of a larger sponsorship package will be returned to the supporter minus 15% of the total sponsorship fee. Any supporter who cancels after October 7, 2016 will be responsible for the total cost. No refunds for cancellations after October 7, 2016.